There is so much to do when you have to plan the next corporate event. You have to define your guest list and coordinate with the featured speakers. Then there are the fun parts, like organizing the refreshments and planning the entertainment.
One very important item on the checklist is the event furniture rental. It’s a corporate event. Dusting off some old folding chairs simply will not cut it. You should apply the same level of dedication to choosing the furniture as everything else.
Why is top quality lounge furniture important?
You might think that your furniture needs end by picking tables, chairs, bars, and another décor. That’s only part of the job. Your furniture selection process should provide four benefits, which improve the quality of your event.
It will support your theme. If you want to wow your guests, use beautiful, high-quality lounge furniture. Lower-quality furniture tends to not look as nice, and you may have problems meeting your theme. This is important, as a theme has three significant purposes.
It ensures the cohesiveness of your event. Cohesiveness is what makes each element of your event feel like its coordinated. The theme also focuses on your guests so that they remember why they are gathered together. It can create anticipation which is free marketing for you. Marketing creates buzz, which can help increase the number of guests who will attend your event.
It enhances guest comfort. Have you ever sat on an uncomfortable seat? It makes your back and tailbone hurt. You’re numb, in pain, or stiff, and above all, distracted by the physical predicament that you’re in.
You can’t wait to go somewhere less painful, and it shows on your face and body. The distraction is evident in your social interactions with other guests. It may be misinterpreted as boredom or rudeness. That is if the other people aren’t distracted by their own distress. This is the risk of going with poor quality furniture. It can literally be a pain in the butt.
Investing in top-quality furniture rentals should mean that you get comfortable seating options. Chairs are reinforced with seats that support and cradle your guests’ bodies. Pillows and extra cushions should be made available upon request. The seats should allow for them to sit down or stand without struggling.
They should feel refreshed upon standing up, and not experience soreness or pain.
It develops flow. How people move through your venue is important. You may have the kind of event that opens up different areas with time. Let’s say that you want to start with a social period with appetizers and drinks. This could be held over the first 30 minutes at the front of the venue.
Next, you could invite guests to the main seating area for the featured speaker. After, guests could be invited into a third space to network. Your venue could be set up differently. All stations and areas could be open. Guests are free to move around as they like for the duration of the event.
Perhaps it’s some hybrid of the two options.
The event furniture can be used to indicate regions for different purposes in your event. A series of high-top tables and stools can designate the pre-event social area. When placed near a bar, it lets guests know this may be a high-traffic area.
(Other guests will come and go frequently as they refill their refreshments.) Lounge seating with tables and ottomans lets guests know this area is for relaxing and conversations. Guests can settle in for long discussions with their peers.
Using high-quality event furniture rentals makes it easier to develop the flow. Top vendors tend to offer more options. This means you can select distinct furniture that can designate areas easier. It also allows you to keep to your theme, and provide a cozy, comfortable atmosphere.
It may expand your available space. You could have a venue with usable exterior space. This means that you can potentially expand your event to include indoor and outdoor activities. If the outside areas are maintained, that’s good news for you. Now you shouldn’t need much more décor than some furniture rentals.
Let’s say that you’re hosting an event in the summer. The venue also has a manicured garden at the back of the property for your use. It would be so easy to incorporate this space into your event. You can create more lounge seating areas or set up an extra bar. Perhaps you can move a promotional item table outdoors. Guests will have to work their way through the event. Only then can they pick up a gift before leaving.
A top-quality vendor is prepared for such opportunities. They should have a selection of furniture which can be used both inside and outside. Lower quality vendors may not allow you to set up their furniture outdoors. The exposure to exterior conditions may cause extra wear and tear that shortens its useful life.
The designer at a top-quality vendor should be able to help you utilize this space. Perhaps you have the room for an outdoor bar, with high top tables and chairs. Maybe you use the garden to create a sunny lounging area. The designer will find a way to transform this expanded location into a chic corporate retreat.
Corporations are notorious for cost-cutting measures as a quick win to save money. Sometimes this is the best way to proceed. When it comes to furniture rentals for your upcoming event, choose top-quality pieces over price. There are several reasons why this is a good idea.
More importantly, there are many solid reasons why you should avoid low-quality ones.
Looking for high-quality lounge furniture for your next corporate event?
Check out DESIGNER8* to see collections of indoor and outdoor pieces. Design team can help you develop your venue for the ultimate event space.