Like the gallery on your phone your email account might also get a little bit messy – especially if you do not organize it every day. Now, if you are in this situation, trust me – you are not the only one. I used to struggle with it all the time, but, once I learned some tricks and tips on how to organize the accounts, I managed to keep everything in order.
If you are interested in learning what those tips and tricks are, this article might be quite helpful, especially since it will feature a list of things that you can – and most definitely should do. Let’s take a closer look at the list of best ways to organize your inbox during 2023:
1. Understand And Learn How The Platform Works
The most frequently used platform is, of course, Gmail. It offers a wide range of tools that can help you keep everything impeccable, including your folders, various labels, and if you want, even the tabs. But, in order to do this, you’ll need to learn more about the platforms, including things such as:
- The Labels – the labels are tools for categorizing the correspondence you get. For instance, if you receive messages from your manager every day, you can create a label titled “Work”. This will also help you with finding specific messages easily and quickly.
- The Folders – there are some folders that come with the platforms such as “Inbox”, “Sent”, “Draft”, “Spam”, and so on. However, you can also choose to create folders.
- The Tabs – tabs are used for categorizing the things you receive, hence, if you often get newsletters from the sites you subscribed to, they will be categorized as “promotion”.
- Delete What You Do Not Need
Once you learn the basics of the platform you are using, the next step is to open your inbox and see what you do not need anymore. This means that you should delete old ones that you do not need, as well as any promotional letters that you never read. Not only will this allow you to perfectly categorize things later on – because you’ll be left with only the important things – but, it will also free the storage space that you have.
2. The Unsubscribe Button Will Be Your Best Friend
One of the most annoying things about these platforms is the promotional post you receive. Of course, this does not mean that you should unsubscribe from all of it, however, if you do not use specific services or products from the companies anymore, opt for unsubscribing.
This means that you should determine what you’ll not use in the future, which means that you’ll receive fewer messages, meaning that you won’t need to delete them later on. If you want to learn more about a program that can help you unsubscribe from them with a click of the button, check out clean.email for additional info.
3. Organize Daily
We all have 10 or 15 minutes free every day, which is why you should try to make organizing a routine. For example, if you have a lunch break at work, you can organize your inbox while eating. Hence, you’ll be able to keep everything tidy while eating at the same time, which means that you’ll have more time for other things.
4. File it Right Away
You can also choose to categorize it right away. So, once you are done reading and replying to a message, decide what you’ll do with it right away. You can choose to file it, store it, delete it, or label it, or place it in another tab. By doing so, you’ll not have to worry about keeping everything tidy.
5. Do Not Give Your Work Email to Everyone
You should be extra careful when posting your email to a wide range of platforms such as LinkedIn. If you make your profile open to the public, everyone will see your work email address, which means that anyone can contact you. This leads us to the next point on this list.
6. Have a Different Address For Family And Friends
You should have two separate emails – one for your work and the other one for your family members and friends. If you do this, your account will become linked to theirs, which means that your inbox might get filled with promotional content that you do not want or need to see.
7. Archive Everything That You Do Not Need Right Away
We have all been there – not deleting a message because we feel like we might need it later on. And, by doing so, the messages will just keep piling up. For instance, when you purchase something online, you’ll receive a receipt. Naturally, you won’t need it right away, but, you might in the future. So, if you want to keep something for later, archive it. Now, do not worry, this will not delete it from your inbox, instead, it will simply remove it.
9. If You Do Not Use All Tabs, Delete Some
Naturally, you do not have to keep all 5 tabs offered by Gmail. Instead, you can choose to disable and remove the ones that you never use. The only one that you won’t manage to get rid of is the “Primary” one. It is relatively simple and all you’ll need to do is go to the settings, choose the “configure inbox” from the menu, and then select the ones you do not want to see.
But, there is one thing that is worth mentioning – if you remove a tab without clearing it from unread emails, they will be automatically transferred to the primary tab, according to Wiza. Hence, before you disable them, make sure that you organize the emails first. Again, if you disable the “promotions” tab, ensure that you also unsubscribe from the newsletters you do not want to receive any more.
As you can see, there is a wide range of things that you can do in order to keep your mailbox organized. So, now that you know what you should implement on a daily basis, do not lose any more time. Instead, start cleaning out the emails from 2 years ago, and finally manage to organize your account.