12 Key Terms You Must Include in Your Photography Parties to the Contract

A contract is only as effective as the reader. If you have any apprehensions about signing up for a photography contract, here are some key terms to include to ease any concerns.

When you hire a photographer, it’s important to have a contract that outlines the expectations for both parties. Here are 12 key terms to include in your photography contract.

1. Parties to the Contract

Both the name and contact information of the customer and the photographer should be included in the contract.

Along with a thorough description of the event, the event’s date, time, and venue should be provided. Using a service like Signhouse makes it simple to write down the contract, have it signed, and keep it online for convenient access by both parties.


2. Scope and Schedule

Make sure to enquire about the project’s timing and scope. Learn how long the photographer will be present and how much of your team’s time will be needed. You can ensure that you’re getting the photography coverage you require at a cost you can afford by asking these crucial questions.

3. Permits

Ask the photographer you plan to hire if they have the necessary licenses to shoot pictures where you want them to. If your photographer does not have a permit, they may run afoul of the law since many public locations need them.

4. Deliverables

When creating a photography contract, it is important to be clear about the deliverables. This means specifying the number of finished, edited images that will be delivered, the turnaround time, and the format of the delivery (e.g. digital files, prints, etc.).

By being clear about the deliverables, both the photographer and the client will know what to expect and can avoid any misunderstandings.


5. Copyright and Usage Rights

As a photographer, it is important to have a contract that outlines the copyright and usage rights for your images. This contract should specify who owns the copyright to the images, and how the images can be used. For example, the contract should state whether the images can be used for commercial purposes, or if they can only be used for personal use. The contract should also specify how many copies of the images can be made, and how the images can be distributed.

6. Post-Production and Photo Editing

Generally speaking, post-production and photo editing should be included in your contract if you are planning on doing any significant work on the images after they have been taken. This could include things like colour correction, retouching, or even creating composite images.

You might not need to include it in your contract if you do not intend to undertake any substantial post-production or photo editing. Given the abundance of simple photo editing tools, including Pixelied, some customers might prefer that it not be included.

However, it’s always a good idea to be upfront and transparent with your clients about what is included in your services.

7. Fees

It is crucial for photographers to have contracts outlining their rates for services. This will make it more likely that you will be paid for the time and effort you put in. Consider the time required for each shoot, the number of edited photographs that will be delivered, and any additional services you will be offering when determining your fees.

It’s also crucial to take into account the going fee for photography services in your region. You will be able to determine reasonable pricing for your services by taking all of these considerations into account.


8. Payment Terms

When it comes to payments, be sure to outline when payments are due, late payment fees, and the accepted methods of payment. You’ll also want to specify what the total cost includes (e.g. edited digital files, prints, etc.) and if there are any additional costs that the client is responsible for (e.g. travel expenses).

9. Limitation of Liability

A clause limiting your obligation should be included. If something goes wrong during the photo shoot and the client sustains damages, this condition will safeguard you. This could involve things like faulty equipment, weather-related harm, or even personal injuries. You can reduce your liability for any potential damages by including this provision.

10. Additional Services

Depending on your needs, you can add more services to your photographic contract. These could include more coverage time, printed goods, albums, or other unique stuff.

In order to incorporate any additional services in your contract, be sure to negotiate them in advance with your photographer or customer. This will lessen the chance of future misunderstandings or unpleasant surprises.


11. Objection to Work clause

One common concern photographers have is the possibility that they won’t be able to get paid for their work. This is why in a photography contract, it’s important to include an objection clause.

An agreement can be filed if one of the parties believes they haven’t compensated appropriately during the course of the work. The objection clause is used when there are disagreements on how much time was spent or what hours were worked. The most common reason for objection clauses is when clients ask for a partial refund rather than payment in full.

12. Termination Clause

When it comes to photography contracts, it is important to include a clause that outlines what will happen in the event of a cancellation or termination. This clause will help to protect both the photographer and the client in the event that something goes wrong. Some things that should be included in this clause are:

• The circumstances under which the contract can be cancelled or terminated.
• The notice period that must be given by either party in order to cancel or terminate the contract.
• The consequences of cancelling or terminating the contract, such as any penalties that may be incurred.
• This clause is important in order to avoid any misunderstandings or disputes that may arise if one party decides to cancel or terminate the contract. Including all of the relevant information in this clause will help to ensure that everyone is on the same page and knows what to expect in the event that the contract


There are numerous varieties of photography contracts, but they all share the same components. Whether it’s a typical photography contract or a service-based contract, it’s crucial to include key elements like the scope of services, payment terms, and termination provisions to make sure that both sides are clear on their responsibilities.

About Carolyn Lang