Organizing a corporate event is not an easy task and requires a lot of organizing and planning and with so many corporate events coming up, your event needs to be planned such that it stands out hence we have come up with a few creative event ideas to help you plan the evening.
Understand the Event Objective:
You need to understand the reason why your company needs to organize this event- is it to attract new customers, launch a new product, motivate your internal employees or, thank your existing customers? Let the reason be anything, you need to start planning by focusing on the reason behind arranging for this conference in the first place.
Decide Upon the Event Theme:
Once you know why the event needs to be organized, you will have to start planning by deciding upon the event theme first. The usual conferences are in general boring and as per new trends, conferences need not be as formal as earlier days, in fact, the more creative you can get with ideas, the conference will become more memorable to the people. For e.g. instead of offering free drinks or food to people let them earn it by burning some calories on the treadmill or cycle that you set up in the room. Another fun idea is instead of a person in the front desk collecting business cards, why not arrange for someone dressed in a realistic dinosaur costume to collect the visiting cards, proposes Only Dinosaurs. This will be completely unexpected and will create a unique impression in your customer’s minds.
Decide if You Need to Hire an External Agency:
If the event you need to organize is large, then you will need more helping hands hence hiring an external agency to do this for you may be the best idea. Event planners can help you arrange for the conference from start to finish and as they are experts, the chances of your event to succeed when you hire them will increase. Hence you may think of hiring one if the event is for an external audience and if it is for internal people then you will be able to manage it on your own
Find the Right Venue:
Getting the right venue is also important as it should fall within your budget and be large enough to accommodate all your guests comfortably. The acoustics of the room should be excellent for people to clearly understand what is being spoken during the conference. The location of the venue should be such that it is easy for all your guests to reach the venue.
Find Inspirational Speakers:
No conference is a success without finding the right speakers for it. The success of the entire event somewhere depends on the effectiveness of the speaker and the content decided for the conference hence decide that carefully.
Determine the ROI of Your Event:
Each corporate event is planned with an idea that you will gain higher returns owing to this conference. The purpose of the event may be to reach more customers or to encourage your employees hence plan before you put your conference together on how you wish the company to benefit from this event and start planning the event keeping this return on investment in mind.
Do Not Forget About the Post-Event Follow Up:
Taking contact information of people who attended the event is important so that you can take the feedback of the event from them along with engaging with them for further business so that your conference is overall fruitful. If you do not plan about the post-event follow-up then the whole purpose of the conference itself may go down the drain.
Organizing a corporate event need not be scary and if you have no experience, start with planning for internal meetups to gain some experience before arranging an event for your clients.